HMMG is hiring: Agent’s Assistant and Office Coordinator

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HMMG is actively looking to hire an Agents Assistant / Office Coordinator and we welcome all candidates to apply.

This role is the training ground for agents at HMMG and we want to hire a loyal, helpful, effective, detail driven person.

Candidates need to email their CV and cover letter to [email protected].



Position Overview

To provide administration and reception assistance to the HMMG team to support them in delivering service excellence to HMMG clients.

The perfect candidate:

  • Has 1 year minimum office experience
  • Interested in Entertainment/Management Industry
  • Works with a sense of urgency
  • Isn’t afraid to blog, tweet, share, create and execute a vision
  • Has strong administration and computer skills (photoshop knowledge desired)
  • Will observe and assist the Client Management team with the management and enhancement of the careers and profiles of clients
  • Tertiary qualification (communications, events, business, commerce) desirable
  • Strong communication skills both written and verbal
  • Strong interpersonal skills
  • Initiative and ability to make decisions
  • Friendly can-do attitude with both internal and external stakeholders
  • Experience working with confidential information with discretion

Position responsibilities

  • Provide administrative support including diary management to the CEO and Agents
  • Manage the company email inbox, calendar and database
  • Oversee the smooth running of the office including answering the phones, greeting guests, ordering supplies, and maintaining kitchen and office facilities and equipment
  • Coordinate incoming requests for agency representation, research and collate background materials, and provide information to CEO for evaluation.
  • Create and populate a content calendar for HMMG’s website, Facebook, Twitter and Instagram assets.
  • Coordinate reports for work-in-progress meetings
  • Assist the CEO with travel and logistics requirements and as directed for clients
  • Be proactive in researching and presenting ideas and opportunities that will achieve positive exposure for the company and clients